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Contract & Proposal Manager

 Proposal Manager



About Advantmed:

Founded in 2005 and based in Santa Ana, California, Advantmed, LLC (dba RecordFlow until 2015) is a healthcare information management company that helps health plans, managed care organizations, and life insurance companies optimize revenue and improve quality outcomes.

Advantmed partners with managed care organizations to deliver the optimal combination of capabilities unique to each organization needed to achieve the objectives, including risk analytics, NCQA-certified HEDIS ® Measures software, medical record retrieval, medical record abstraction, risk adjustment coding, and provider education.


Job Summary:

The objective of this position is to support the sales and client executive teams in managing and executing  contracting and RFP management through strong project management and consultation with key constituents within the organization.  This role will provide the sales organization with expertise and leadership in the areas of contracts, non-disclosure agreements, legal forms and contract negotiations to ensure that the contracts and RFP responses are issued timely and in compliance with both internal and external requirements and obligations.


Core Expectations:

  • Fully responsible for copywriting and proof reading all collateral, RFPs, Proposals, etc.
  • Manage timeline of proposal activities through to completion and submittal in order to meet deadlines
  • Coordinate with subject matter experts to prepare responses to RFPs
  • Liaise between Marketing, Sales, Operations and Finance departments
  • Manage final production of proposals for both electronic and hard-copy submissions
  • Coordinate with internal resources to ensure all proposals, presentations and collateral are up to date and consistent across all business divisions
  • Create and manage a library of Marketing, Sales and proposal collateral
  • Prepare presentations and meeting collateral
  • Perform competitive market analysis and business intelligence research
  • Stay abreast of industry news as well as become the subject matter expert on current and future trends
  • Review contracts and change orders for completeness and proper signatures.
  • Draft, edit and redline contracts in the negotiation process.
  • Organize and update contract files.
  • Facilitate contract process from initiation to execution.
  • Perform other tasks as assigned by SVP of Strategy and Finance



  • Bachelor's Degree in English, Journalism, Communications or related field required
  • Experience in the healthcare industry preferred
  • Must have exceptional technical writing skills
  • Seven or more (7+) years of experience responding to RFPs
  • Demonstrated project management experience
  • Ability to take complex and technical solutions and present them in a simplified yet accurate manner
  • Ability to work well in both a team environment or independently
  • Excellent written and verbal communication as well as interpersonal skills
  • Excellent planning and organizational skills
  • Ability to administer the contract process using existing templates
  • Ability to consult with executive team on contract changes
  • Ability to organize and manage departmental work teams
  • Must be process-oriented and able to handle multiple projects simultaneously and effectively
  • Ability to meet deadlines consistently, despite challenges and set backs
  • Be adaptable to changing environments
  • Proficient in Microsoft Office, with expert comprehension in PowerPoint and Word


Compensation: Commensurate with experience. In addition, Advantmed offers health, dental, vision, and 401k retirement incentives competitive with industry standards.



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