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Administrative Assistant

Advantmed LLC - Administrative Assistant


Advantmed has an immediate need for a Full-Time Administrative Assistantin our Santa Ana office that will be available from 8am - 5pm (and OT if required). We are a global company with offices in India, Philippines, Puerto Rico, and employ several remote employee’s across the US. This is a great position to get some experience within a Healthcare IT company that will continue to expand. The job is very demanding, and will require juggling several tasks.


Receptionist Responsibilities:

  • Greeting visitors, keeping track of visitor log, and issuing visitor badges.
  • Answering and directing incoming phone calls to the appropriate departments.
  • Assist with preparations for meetings/conferences/company events.
  • Distribute mail as required.
  • Purchasing office supplies and other items as needed
  • Keep reception area, lobby area, and kitchen area clean and organized.
  • Distributing office memorandums
  • Coordinating office events or client visits
  • Scheduling travel accommodations.
  • Placing lunch orders and using personal vehicle to collect lunch(Expenses reimbursed)
  • Setting up GoToMeetings
  • Other Administrative duties.

Work with sales and marketing on event planning including conferences and trade shows.

  • Delivery of materials
  • Hotel arrangements
  • Attendee Lists
  • Quality check all event supplies and materials
  • ID top targets
  • Schedule meetings


HR Assistant Responsibilities:

  • Conducting HR Orientation for In-Office staff
  • Assisting with HR questions and Data Entry changes in HR system
  • Conducting 1st round phone interviews when required
  • Posting job ads online as needed
  • Providing job offers as needed
  • Conducting exit interviews and performing termination checklist to maintain compliance
  • Administration and maintenance of Health benefits and 401k retirement plans



  • Some administrative experience required
  • At least 2 years’ experience in an administrative role
  • Be able to multi-task in a fast paced environment
  • Mentality of no work is beneath them
  • Very outgoing and friendly to maintain employee relation issues
  • Microsoft Office experience(Outlook, Excel, Word)
  • Background in Human Resources, HR Education/Certification is a plus!
  • Recruiting experience is an advantage


Compensation: $15 - $18/hourly depending on experience plus health, insurance, dental, and 401(k) benefit plans.

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